Unlike standard Workforms, SuperForm enables you to create custom form links tied to specific line items, generate subitems from a single submission, and offer users the ability to update existing entries, all while maintaining control over which fields can be altered. This granular control and customization make SuperForm a standout tool for organizations aiming to streamline complex workflows and improve data accuracy.

Standout Features

What makes SuperForm….super? A few features really wowed us during this SuperForm review (and are features we use frequently for our clients).

1. Subitem Creation from a Single Submission

SuperForm functionality surpasses Workform by allowing multiple subitems to be created and attached to a main item from just one form submission. This is particularly useful for:

• Task management where each submission generates multiple, related tasks.
• Project breakdowns where detailed sub-items need to be tracked under a single project header.
• Customer orders where individual items within an order require separate tracking and processing.

Instead of being limited to a single line item per submission, users can have a comprehensive structure with a main item and multiple subitems—all conveniently connected.

2. Update Existing Items with Controlled Permissions

SuperForm’s ability to update existing items or subitems is a game-changer for maintaining accurate, up-to-date information. Board owners can specify which fields are open for updates, ensuring that sensitive or critical data remains protected and unchangeable.

Use cases include:

• Clients or team members updating project requirements without altering core details.
• Employees modifying existing requests with new information, such as deadlines or additional specifications.
• Staff onboarding where each member updates his or her own permissions but can’t change or access anyone else’s.

3. Personalized Form Links for Enhanced Control

With SuperForm you can create unique, personalized form links for any item within your board. This feature is particularly valuable for:

• Allowing stakeholders to update their submissions over time without compromising overall board structure.
• Enhancing security through password protection of specific links.
• Offering a tailored experience to external users, making collaboration feel more extremely easy.

This feature is not currently available in standard monday Workforms, providing SuperForm a clear edge for teams that require advanced security and data management capabilities.

How SuperForm Works

Setting up SuperForm is straightforward and is quite similar to the monday Workforms experience.

• Add the SuperForm app to your desired board and create “views” for either gathering or updating information.
• Use the Form Settings section to configure whether form submissions should insert new information or update existing column fields.

• To generate custom links for individual line items, create a “link” column and configure the automation recipe included with the app. Each time the button is clicked, a unique link is generated.

SuperForm is available as an Item View, Board View, and Widget, making it adaptable to various use cases.

Pros and Cons

Use Cases & Best Practices

SuperForm shines in scenarios requiring high flexibility, precision, and control. Here are some of the most effective applications:

• Customer Orders: Allow clients to update their orders post-submission, ensuring accuracy without losing previous data.
• Project Requests: Break down large projects into actionable subitems, all linked to the main request.
• Employee Information Management: Enable HR teams to gather, update, and manage employee data with precision.
• Bug/Ticket Requests: Streamline IT or support processes by categorizing sub-items linked to a primary request.

Pro Tip: SuperForm comes with its own automation recipes, available in the integration center, that can be used to perform functions quickly and easily.

Pricing & Availability

SuperForm’s pricing is based on the number of actions used per month—an action being counted whenever an item or subitem is created or modified. This flexible pricing model ensures that teams of all sizes can find a plan that suits their needs.

Final Thoughts & Recommendations

SuperForm is a great tool that can be used by HR departments, project managers, and pretty much anyone managing data that needs to be collected and updated by others. It allows the form owner to maintain complete control over their forms (and who can update and access them) while enabling to update missing or needed information with customized links.