Escape ABA Admin Chaos Without Hiring More Staff
One clear, predictable system that organizes your leads, authorizations, insurance approvals, billing, hiring, and onboarding so you can focus on clinical outcomes, not spreadsheets.
Zero
1 System
The admin chaos every ABA practice owner knows
Referrals getting lost
Families reach out, but without a system they slip through the cracks before intake even starts.
Insurance delays blocking growth
Approvals take weeks or months, stalling revenue and frustrating families who need care now.
Authorization surprises
Authorizations expire without warning, leaving you scrambling and risking unpaid sessions.
Billing errors eating revenue
Manual processes lead to missed claims and write-offs that silently cut into your margins.
You didn’t start this practice to manage spreadsheets, emails, and manual follow-ups all day. But without a centralized system, that’s exactly what happens — and it only gets harder as you grow.
Everything your ABA practice needs, in one place
A complete, done-for-you operating framework — not just software, but the workflows, SOPs, and visibility your team actually needs to scale.
Lead & Intake Management
Track every referral from first contact to active client. Automated follow-ups with parents so no family falls through the cracks.
- Proven workflow
Insurance & Authorization Tracking
Get proactive alerts before authorizations expire. Never miss deadlines or surprise gaps in coverage again.
- Real-time alerts
Real-Time Analytics Dashboard
See revenue, pipeline, and operational bottlenecks at a glance. Always know where your business stands — at any moment.
- Full visibility
Step-by-Step SOPs
Proven playbooks for every stage — intake, billing, hiring. Nothing depends on one person’s memory or tribal knowledge.
- Done-for-you
Billing & Payment Visibility
Catch billing errors before they become write-offs. Full visibility into your revenue cycle from claim to payment.
- Revenue protection
Hiring & Onboarding Pipeline
Standardize how you bring on BCBAs and RBTs. Faster hires, consistent onboarding, a team ready from day one.
- Scalable hiring
From scattered tools to one predictable system
Most ABA practices fail to scale because they rely on disconnected tools, manual follow-ups, and reactive decision-making. This replaces all of that.
01
Centralize Everything
Leads, authorizations, billing, and hiring all in one connected system — no more switching between tools.
02
Automate Follow-ups
Reminders and alerts go to parents and payers automatically. Your team focuses on care, not chasing emails.
03
Get Full Visibility
Your dashboard shows pipeline, revenue, and risks in real time. Decisions based on data, not gut feeling.
04
Scale with Confidence
Hire, onboard, and grow without rebuilding your systems every time. The process scales with you.
What changes when your operation is organized
📈
Higher Referral-to-Client Conversion
Every lead tracked and followed up — fewer families lost, more active clients.
⏱️
Faster Insurance Approvals
Reduce delays with structured follow-up workflows and payer-specific SOPs.
✅
Zero Surprise Auth Expirations
Proactive alerts mean you’re always ahead of expiration dates — no more scrambling.
👤
Faster, Consistent Hiring
Standardized onboarding means new BCBAs and RBTs are ready to perform from day one.
Stop running your ABA business in survival mode.
Get the system that gives you control, clarity, and the room to actually grow. Schedule a demo and see it in action.